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Details
Posted: 30-Apr-26
Location: Los Angeles, California
Type: Full-time
Categories:
Research - Laboratory/Non-Laboratory
Staff/Administrative
Internal Number: 7119212
University of California Los Angeles
Requisition Number: JPF11000
Job Title: Administrative Director, Shared Instrumentation Cores
Payroll title: Academic Administrator IV
Appointment: 100%
Effective date: 7/1/2026
UCLA's Department of Chemistry and Biochemistry invites applications for a position in the Academic Administrator Series to serve as the Administrative Director of the Shared Instrumentation Cores. The incumbent will serve as the principal administrative leader for the Department of Chemistry and Biochemistry's shared research instrumentation infrastructure including the Molecular Instrumentation Center (MIC), the Biochemistry Instrumentation Facility (BIF), and other shared instrumentation. The Administrative Director provides strategic, financial, personnel, and programmatic leadership for these campus-wide core facilities while maintaining the scientific expertise necessary to provide informed oversight of advanced instrumentation operations at least in one core areas of the facilities. The role works in close partnership with faculty leadership, facility scientific directors, instrumentation committees, and departmental administration to ensure that shared instrumentation resources are sustainable, compliant, accessible, and aligned with the Department's research and instructional mission.
Key Duties:
1.Serve as principal administrative leader for the Department's Shared InstrumentationCores, including MIC, BIF, and other shared instrumentation facilities housed by theChemistry and Biochemistry department.
2.Develop, implement, and deliver comprehensive training programs for students,postdoctoral researchers, staff, and faculty users, including onboarding, advancedinstrument use, safety protocols, and best-practice workflows to support independent andeffective operation of facility equipment.
3.Serve as the primary technical liaison between the shared facility core area and its usercommunity, actively engaging with faculty and researchers to understand research needs,advise on experimental design and instrument capabilities, and ensure that facilityresources are aligned with state-of-the-art research directions.
4.Coordinate and oversee interactions with external vendors and service providers,including instrument installations, maintenance contracts, service visits, upgrades, andevaluations of new technologies, in collaboration with departmental leadership andcampus partners.
5.Provide responsive technical support and troubleshooting for users, fostering acollaborative, inclusive, and service-oriented environment that supports a diverseresearch community.
6.Establish and maintain standard operating procedures, documentation, and usage policiesthat promote equitable access, modern software solutions, data integrity, and efficient useof shared resources as guided by campus IT policies.
- Oversee all administrative, financial, and personnel operations of shared instrumentation facilities, ensuring sustainable, compliant, and efficient core operations.
- Provide scientifically informed administrative oversight of advanced research instrumentation in collaboration with MIC's Scientific Director, relevant faculty committees, and Department Leadership on strategic planning, instrumentation priorities, funding opportunities, and future acquisitions
- Oversee all personnel management of staff engineers, technical directors, post-docs and student worker positions in the shared instrumentation cores including hiring, supervision, performance management, professional development, and workforce planning in collaboration with departmental leadership and HR.
- Oversee financial management of shared instrumentation cores including budgets, grants, recharge revenue, departmental and gift funds, forecasting, reconciliation, and financial reporting in partnership with departmental leadership and the Business Office.
- Work collaboratively with the relevant department committees, Department Chair, and Vice Chairs on governance, operations, strategic goals, resource management, outreach, and programmatic growth.
- Serve as Instructor of Record for instrumentation related courses and supervise Teaching Assistants, Graduate Student Researchers, and instructional support personnel.
- Support grant proposal development and reporting related to shared instrumentation in collaboration with faculty and scientific leadership.
- Serve as a liaison with other campus shared facilities on developing a common strategic vision and prioritization of resource allocation.
- Ensure compliance with all applicable UCLA, UC, state, and federal regulatory and safety requirements.
Qualifications:
- A PhD in Chemistry, Biochemistry, or closely related STEM field.
- Demonstrated experience in managing complex research or academic operations within a university or comparable research environment.
- Demonstrated ability to lead multidisciplinary teams and manage personnel.
- Strong financial, organizational, and strategic planning skills.
- Experience with shared instrumentation facilities, core laboratories, and grant funded instrumentation.
- Excellent interpersonal, written, and verbal communication skills, with the ability to work effectively with faculty, staff, students, and external stakeholders.
To apply, please visit: https://recruit.apo.ucla.edu/JPF11000
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.
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