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Program Manager


Position Title & Department:
 Program Manager; College of Arts and Sciences

Posting #
5520
Department Description:
As the liberal arts heart of the University of San Diego, the College of Arts and Sciences is filled with students who are versatile and multi-talented. No matter their major, graduates from the college are equipped with transferable skills that benefit them wherever their professional and personal ambitions lead.
Founded in 1949, the college has a rich history of providing the core curriculum for every undergraduate USD student, a tradition that continues today. By offering 32 majors, 38 minors, one certificate and three graduate programs, the college is where undergraduate students begin and graduate students refine their paths towards academic excellence and personal achievement.
University Description:
The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.
Detailed Description:

This is a full-time temporary, benefit-based position with an anticipated end date of August 31, 2027. The appointment is renewable at the discretion of the University and dependent upon performance and continued funding.
The Program Manager supports both the ALSAM Bridging the Gap Support Fund Program and the Humanities Center in different capacities. The ALSAM Program provides programming in science, technology, engineering, and math (STEM) for high school students from Mater Dei and Juan Diego Catholic high schools. The Humanities Center enriches the campus community with research grants, student fellowships, public seminars and workshops, major and minor programs, a gallery for hosting exhibitions, faculty development, an adult continuing education program and much more.

This position will independently conceptualize, lead and grow all non-curricula aspects of the Bridging the Gap program to execute the ALSAM Foundation's vision, strategizing to create new expanded partnerships with high schools, identifying and executing new and enhanced programming opportunities, and facilitating continuing support of students after they are admitted to USD. The Manager collaborates and liaises with internal and external partners including a STEM faculty advisory board, high school personnel, students and guardians, and manages the Bridging the Gap Endowment budget including strategizing to execute programming within budget and maintaining detailed records.

For the Humanities Center, this oversees the day to day center operations and provides support through coordinating and marketing events, maintaining audio visual equipment functionality for and during events, and providing front office support as assigned.

This position will work with offices on campus to coordinate activities related to the programs, including scheduling events and meetings and liaising with the College Dean's office staff.

Duties and Responsibilities:
Operations Management 

• Expand Bridging the Gap to align with the ALSAM Vision by implementing a STEM faculty advisory board and liaising with external and internal partners to plan and execute program logistics and secure resources on campus.
• Serve as ASLAM program leader and take ownership of the success and long-term growth of the ALSAM program
• Design and spearhead new program initiatives, execute detailed logistics, and design and monitor metrics of participant and program success to report to the ALSAM Foundation annually.
• Conceptualize and execute end to end program logistics and events including but not limited to holding meetings with stakeholders, reserving space, arranging meals, transportation, and other accommodations, and following through to achieve and record progression of program objectives.  [include working under predetermined budget]
• Use university's expense processing systems including Concur, Workday, UniMarket, and Internal Service Deliveries to order and track purchase of supplies and services in adherence with university procedures.
• Oversee day to day Humanities Center operations.

Finance, Personnel, and Risk Management 

• Responsible for financial oversight, including reconciliation and reporting for program-related funds
• Oversee and track program budgets, expenses, and financial activity to ensure alignment with allocated resources and clear financial reporting to the ALSAM Foundation annually.
• Maintain accurate financial and administrative records in accordance with university guidelines
• Direct oversight of hiring process and personnel management for temporary employees and student workers
• Coordinate with Human Resources and Risk Management to ensure compliance requirements, particularly for programs involving minors

Outreach & Communications 

• Support outreach efforts to increase program visibility and engagement through targeted outreach to high schools and community partners. 
• Ensure consistency in branding and messaging across communications and outreach efforts.
• Represents the Humanities Center at various events which require a flexible schedule to work occasional evenings (up to 8:30pm) and/or rare weekends
• Promote the program and center's work and events by developing and distributing marketing and promotional materials across multiple platforms (e.g., email, newsletters, social media, print materials)
• Maintain and update program websites and digital content

Other duties 

• Manage day-to-day administrative or event tasks and provide front desk reception for Humanities Center as assigned
• Must be flexible to occasionally attend evening events for the Humanities Center and collaborate to ensure office coverage during the Fall and Spring semesters
• Occasional weekends during the STEM Camp in the summer.
• Assist with technology needed for events and meetings
• Other duties as assigned       

Special Conditions of Employment:

• Must be available to work occasional evenings (up to 8:30pm) and rare weekends.

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 
Job Requirements:

Minimum Qualifications:

• Bachelor's degree required
• Minimum two years of related experience, at least one year of experience must be in program coordination, event planning, and/or administrative

Preferred Qualifications:

• Masters degree preferred. 
• Previous experience managing budgets strongly preferred
• Two or more years of experience in program coordination, event planning, budget management, and/or administrative support preferred.
• Previous experience in higher education and/or a non-profit setting preferred.

Performance Expectations - Knowledge, Skills and Abilities:

• Excellent communication and interpersonal skills
• Demonstrated ability to maintain confidential information and handle sensitive data with discretion and tact.
• Must possess the ability to handle multiple tasks, deadlines, and time constraints in a calm and effective manner.
• Ability to take initiative in all performance areas and work with minimal supervision
• Detail oriented, independent thinker and worker who can make appropriate judgment calls as needed on a case-by-case basis, as well as work in a team environment.
• Proven ability using computers for business/accounting applications.
• Proven ability to collaborate with individuals of diverse backgrounds
• Proficient in the following programs: Word, Excel, Power Point, Google office systems(Docs, Sheets, Drive), Cascade CMS, Workday, Docusign, Concur, Canva, Social Media Platforms, CRM systems (Salesforce)
• Comfortable with technology, assisting others using technology, and eagerness to learn new software

Posting Salary:
$5,858.67-$6,034.43 per month; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

The salary range provided in this posting reflects what we reasonably expect to pay for this position.  Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.
Special Application Instructions:
Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers' review.  If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.
Additional Details:

Hours: 40 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

To apply, visit https://jobs.sandiego.edu/cw/en-us/job/497296







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