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Posted: 30-Apr-26
Type: Full-time
Categories:
Internal Number: R149394
Job Description
Office Admin Associate serves as an Administrative Assistant and as a core liaison between the Discovery Theme and Neuroscience Research Institute; coordinates and schedules high level recruitment visits; plans and prepares itineraries; plans and coordinates interviews, meetings, recruitment events and seminars; oversees and makes travel and lodging arrangements for visiting recruits; screens and determines appropriate routing of all information, correspondence and mail received for Discovery Themes; independently responds to correspondence and inquiries on behalf of the Associate Dean and DTI PI (Principal Investigator); answers phones, screens and directs calls; provides background materials to facilitate action on requests received, highlighting action needed and deadlines; coordinates CME (continuing medical education) applications, outreach initiatives for lectures, meetings, programs and venues; develops, prepares and distributes meeting agendas and minutes for the Neuroscience Research Institute; researches and compiles information and data for use by DTI and faculty Director of the Neuroscience Research Institute to aid in strategic decision making and initiatives; conveys directives.
Minimum Education Required
High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.
Additional Education Desired
2-Year College Degree or equivalent combination of education and experience
Required Qualifications
6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing and interpreting information; 3 months experience (300 hours course work) in budgeting, required. Significant office experience in a support role, including experience with scheduling appointments; at least 6 months experience working with spreadsheets, publication software and related computer experience, desired. Requires successful completion of a background check. Selected candidate may be requested to complete a pre-employment physical including a drug screen.
